Writing Part 2
Writing a Formal Letter
C1 Advanced Exam
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Writing Part 2
Formal Letter
Formal Letter
It’s very common to have the option to write a letter or an email in part 2 of the C1 Advanced Exam.
Emails and letters are essentially the same thing, except that one is digital and the other is on paper.
We use the same techniques for both styles.
Time Management
Time Management
Both texts are the same amount of words, and worth the same amount of points. Spend 45 minutes per text. Give time to both plan and check your work:
Planning - 10 minutes
Writing - 30 minutes
Checking - 5 minutes
Length: 220-260 words
Most people want to skip planning and start writing immediately. However, this often leads to disorganized essays. Since you’re being marked on organization, you should plan. You’ll have fewer problems while writing and your work will be easier to read.
Planning
Planning
Here's an example question:
You see this advertisement in your local newspaper:
Helpers wanted
We are looking for people to work in a holiday club for English-speaking children (aged 4–8).
Write a letter to Mr Nick Jones, the club organizer, giving details of:
your experience of working with children
your knowledge of English
why you would be suitable for the job.
Write your letter in 220-260 words in an appropriate style.
What to write about
What to write about
Know your Audience
Know your Audience
In the example above, it clearly states that we are applying for a job. We have to address the letter to Mr. Nick Jones, and because we have not spoken to him before, we will use a formal tone.
Know the Topic
Know the Topic
The ad clearly states what we must talk about. We can dedicate one paragraph per bullet point.
your experience of working with children
your knowledge of English
why you would be suitable for the job.
Outline
Outline
Since this is a formal letter about a job, we are going to use a formal greeting and sign-off. Here’s the format that I use:
Format:
Dear Sir/Madam,
Paragraph 1- Say why you are writing to them. (I am writing with regard to…)
Paragraph 2- Bullet point 1 and supporting details
Paragraph 3- Bullet point 2 and supporting details
Paragraph 4- Bullet point 3 and supporting details
Closing statement (if needed)
Yours faithfully,
[Your Full Name]
Here are many ways you could organize your paragraphs. I suggest this way:
Each supporting paragraph should have:
One of the points.
Supporting details.
Example or Reason.
Remember, we need to use logical paragraphs to make sure we get good marks for organization.
190 words actually aren’t a lot. You will not be able to write about too many things for each point. Use this to your advantage, because writing less actually means less chance for mistakes.
Plan your Paragraphs
Plan your Paragraphs
I take the three points and quickly brainstorm. I actually personally don’t like working with kids, and I don’t have a lot of experience with them, so I’m going to imagine what others might do.
Experience working with children
baby sitter
work at youth camps
work afterschool in daycares
have a big family with lots of siblings
Knowledge of English
study it in school since primary school
studying for a C1 exam
gets good grades in school - top of the class
Why would be suitable for the job
loves kids
knows how to entertain children - from experience
enough knowledge of English to help younger kids
Then, I narrow down what I’ll talk about. It’s always best to pick 1 thing, expand on it, and then give a reason or an example. This will help us create a well-organized letter. Having too many ideas per paragraph is bad and risks confusing the examiner.
Experience working with children
Camp counsellor for 10 years
Head of programming for 4 years
Increase in attendance
Knowledge of English
Has done exchanges oversees
C1 certificate
Why would be suitable for the job
knows how to entertain children - from experience
had to research and plan games at summer camp
has lots of ideas
Writing the Letter
Writing the Letter
Here's the question again for reference:
You see this advertisement in your local newspaper:
Helpers wanted
We are looking for people to work in a holiday club for English-speaking children (aged 4–8).
Write a letter to Mr Nick Jones, the club organizer, giving details of:
your experience of working with children
your knowledge of English
why you would be suitable for the job.
Write your letter in 220-260 words in an appropriate style.
Opening Paragraph
Opening Paragraph
The best way to write an opening paragraph is by making reference to the original letter. In this case, I’ll be addressing it to Mr. Jones, and I’ll mention both the newspaper and the advertisement. Remember, it's a formal letter so we won't use any contractions.
Dear Mr. Jones,
I am writing in regards to the advertisement recently published in the Daily Chronicle seeking people to work at a holiday club for English-speaking children. I believe that I will be an excellent addition to the holidays club's team, and that programming will undoubtedly improve from the experience I bring to the table.
You can see I haven’t added any other details. The details will come in the body of the letter.
Body Paragraphs
Body Paragraphs
The easiest way to organize the letter is by dedicating one paragraph per point. Remember to not go off topic or you will lose points.
Since I have never worked much with children, I simply thought of what other people might do.
Experience with children
Firstly, I have been working with children for over a decade, first as a camp councilor and then as head of programming for the last 4 years at an annual summer camp here in Pisa, Italy. As head of youth programming, I have been able to bring many new exciting games and programming ideas to fill the itinerary. In fact, since implementing many of the new programs I suggested, the camp has seen a 10% annual increase in attendance.
Level of English
Linguistically I can assure you that will have no problem working within an English-only environment. In fact, this will not be my first project abroad as I also did a 6 month internship in the United States, and another 8 month project in Australia. I also have official documentation of my abilities as 3 years ago I successfully passed the C1 Advanced English exam in London, which I can forward to you at your earliest convenience.
Why a good fit
If my linguistic competencies and proven experience working as head of programming are not enough, I also have been involved in several other local youth projects here within Pisa. For example, I have been working on and off for 4 years with a local organization for underprivileged youth, and I have also been involved in developing youth programming here at one of the local library branches.
Conclusion
Conclusion
We don’t need to add much for a conclusion. It’s usually easiest to just thank them for reading, say you are available to answer questions, and that you look forward to hearing from them.
Thanks so much for your consideration. If you have any follow-up questions and would like to further discuss about how I can help your organization, please don't hesitate to get in touch. I look forward to talking to you further about how I can assist you at the camp.
We’ve gone over the word limit. However, remember that that’s okay. You will never lose points for writing too much as long as what you say is on topic and relevant. You will lose marks if you add too many unimportant details. Also, writing more increases the chances for mistakes so try to stay near the word count.
Example
Example
Let’s put it all together with some sequencing words and some editing:
Dear Mr. Jones,
I am writing in regards to the advertisement recently published in the Daily Chronicle seeking new additions to the team at the holiday club for English-speaking children. I believe that I am a perfect candidate, and that my involvement would undoubtedly be a win for both the club, and the children.
Firstly, I have over a decade's worth of experience working with youth, first as a camp councilor and then as head of programming for the last 4 years at a local annual summer camp here in Italy. As head of youth programming, I have been able to bring many new exciting programming ideas to the table. In fact, since implementing many of the my ideas, the camp has seen a 10% annual increase in attendance.
Linguistically I can assure you that will have no problem working within an English-only environment. In fact, this will not be my first project abroad as I did a 6 month internship in the United States, and another 8 month project in Australia. I also have official documentation of my abilities as 3 years ago I successfully passed the C1 Advanced English exam. Please find attached a scanned copy of this certificate.
If my successes as working as head of programming and linguistic competencies are not enough, I also have been involved in several other youth projects. For example, I have been working on and off for 4 years with a local organization for underprivileged youth, and I have also been involved in developing youth programming at one of the local libraries.
Thanks so much for your consideration. If you have any questions, please don't hesitate to contact me. I look forward to discussing further about being involved in the holiday club.
Best regards,
- Axl
[word count: 288]
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